Before the Entry: Check the Documents That Describe Your Cargo

Start with a usable commercial invoice

CBP expects an adequate description of the merchandise, quantities and values on the commercial invoice or an acceptable substitute. The filing also needs the appropriate HTS classification. A marketing phrase such as ‘parts’ rarely gives a filer enough information to review the product or possible agency requirements.

Confirm the seller, buyer, importer and consignee information before filing. If the manufacturer differs from the seller, identify that relationship clearly instead of leaving the entry team to infer it from a separate email.

Reconcile packing and transport records

Use the packing list to check package count, weight and line-item quantities against the invoice. Match the bill of lading or air waybill to the freight arriving at the port or airport. Resolve differences before a truck or delivery appointment is tied to the shipment.

Flag product-specific requirements early

FDA, other partner agencies, permits or additional product records may apply depending on the goods. The importer should share specifications, origin information and any existing compliance records during pre-arrival review. The exact document set depends on the product and entry type.